The Wildlife Information Centre

Biological data for south-east and part of central Scotland

Wych Elm (Ulmus glabra)
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Recording spreadsheets


Contributing Data

TWIC welcomes all wildlife records for south-east Scotland and part of central Scotland (See Figure 1). Records of common species as well as rarities are useful to us as they contribute to knowledge of species distributions and provide baseline data for detecting future changes.


What to record

The basic information we require is:

  • Who - recorder's full name and contact details (to follow up any unusual sightings)
  • What you saw - normally the name of the species (Scientific name or common name)
  • Where - location name and grid reference to identify the place you saw it - use the grab a grid reference tool to obtain a grid reference
  • When - the date of your sighting - ideally DD/MM/YYYY, but month and year or even year are acceptable

In addition to the four W's above, other information may be valuable, such as information on habitat, numbers seen, substrate, sex, stage and survey method (e.g. moth trap).


How to record

One-off sightings may be emailed to us directly, but please make sure you include all the relevant information (the 4 W's, as described above). If you plan to record more than about a dozen wildlife sightings, then please use one of our standard spreadsheets and submit this to TWIC. You can download a simple Excel Recording Form here.

We prefer to receive data in electronic format as it cuts down on data processing time and helps ensure errors are not introduced to the data due to for example misreading hand written forms. However, if you are not able to submit records any other way, we will accept records by post. See our contacts page for our postal address.

Please note that by submitting records to TWIC you are agreeing that we may share your records with other organisations and users for environmental decision-making, education, research and other public benefit uses in accordance with The Wildlife Information Centre's Controlling Access to Data policy. Your name will form part of the record that is collated and disseminated, but personal details, such as addresses, will not be passed on to third parties.

If you would like any further advice about submitting data to TWIC then please contact us.

Recording notebook


Figure 1: Area covered by The Wildlife Information Centre. Map contains Ordnance Survey data copyright Crown copyright and database right 2016.


TWIC is a company limited by guarantee - registered in Scotland No. SC234339. A recognised Scottish Charity SC034113. TWIC acknowledges financial support from Scottish Natural Heritage.